Manage multiple collections in My Art Collection 3.0 Professional

To manage multiple collections please do the following:


Create a new Collection:
1. Go to File/New and save a new collection file to your hard drive. Name it something unique so you know what it is.


Opening a collection file:
1. Go to File/Open and locate the collection file on your computer to open.


NOTE: the program comes with a default collection file that will once every time you open the software. Once that collection file is open you can go to File/Open and open a new file. Once a new file is open the default file can be closed. If only one file is open and you close the last file the software will also close.

Managing Passwords in My Art Collection 3.0 Professional

All data files will open without the need of a password. To turn password protection on do the following:

1. Go to File/Change Password



2. In the Old Password field type: "admin"
3. In the New Password field type your NEW password. 
4. Confirm your New Password.
5. Click OK

Your file will now require a password to access the data. 

NOTE: Once you reset your password we can not help you get into your file unless you have the password. 


To turn Password protection off.

1. Go to File/Change Password



2. In the Old Password field type your custom password
3. In the New Password field type your "admin". 
4. Confirm your New Password.
5. Click OK


Your file will now NOT require a password to access the data. 


How do I upgrade from My Art Collection 2.0 to My Art Collection 3.0?


  • Launch My Art Collection 2.0
  • Go to File/ Save a Copy As and save a copy of the MyArt.MA2 file to your desktop.

Importing to Version 3.0

  • Install My Art Collection 3.0  
  • Launch My Art Collection 3.0
  • Go to File/Import from My Art Collection 2.0/3.0
  • When prompted locate the file MyArt.MA2 on your desktop.
  • You data will be converted.
  • The data will be imported.

How do I move My Art Collection 3.0 to a new computer?



On the OLD computer.
Launch the My Art Collection 3.0 on your old machine.
Go to File/ Save a Copy As and save a copy of the MyArt.fmp12 file to your desktop and save it as MyArt_TodaysDate.fmp12
Move the file from your OLD computer to your NEW computer.


Once on the NEW computer:
Install My Art Collection 3.0
Download the MyArt_TodaysDate.fmp12 to the new computer.
Launch My Art Collection 3.0
Go to File/Import from My Art Collection 3.0
Locate the the MyArt_TodaysDate.fmp12 on the new computer
The data will be imported.

How do I copy My Art Collection Professional collection files to my iPhone, iPod touch, or iPad via FileMaker Go?



My Art Collection Professional now has the ability to work with your collection file on an iPhone, iPod touch, or iPad using the Free FileMaker Go 13 app. Please download the FileMaker Go 13 app on each iOS device before continuing.



Transferring Files


Important: When you transfer a file to your device, you are creating a copy of the original file. Data changes made on your device are not synchronized to the original file, and vice versa. You will need to transfer the file back to the computer and use My Art Collection Professional to import data to the original file in order to update data. To do this use the File/Import from My Art Collection 2.0/3.0 feature.


Routine backups are strongly recommended for any document stored on a computer or iOS device.


There are several ways to transfer a file:
1. Connect the device to iTunes with a USB cable and transfer files on or off (see the steps below).
2. Send a MyArt.fmp12 file via email to your device's Mail app (on the iPhone, touch and hold on the file for a few seconds and then select Open in FileMaker Go from the menu that pops up).
3. Host a MyArt.fmp12 file on a web server (including personal web sharing), connect to it with your device's Safari app, and select it to transfer it to FileMaker Go.


In addition, other iPhone and iPad apps that support launch services might support FileMaker Go.


Important: Close a file before transferring it.


To transfer files to your device using iTunes:

  1. Connect your device to your computer.
  2. In iTunes, select your iPod touch, iPhone, or iPad device, then click the Apps tab.
  3. Below File Sharing, select FileMaker Go from the Apps list, then click Add.
  4. Select the MyArt.fmp12 collection files to transfer, then click Open.



The MyArt.fmp12 files are copied to your device. NOTE: make sure that the .fmp12 is on the file name.


To transfer files from the device to your computer using iTunes:

  1. Connect your device to your computer.
  2. In iTunes, select your iPod touch, iPhone, or iPad device, then click the Apps tab.
  3. Below File Sharing, select FileMaker Go from the Apps list (make sure that the file is not open in FileMaker Go).
  4. From the list on the right, select the files you want to transfer, then click “Save to.”
  5. Select the destination where you want to copy the files, then click Open.



The FileMaker Pro files are copied from your device to your computer.


Notes:
Wait for any lengthy file operations to complete before closing a transferred file on your device. For example, if you tap the Home button when a progress dialog is being displayed, you will corrupt the file, making it difficult to open when you transfer it back to the desktop.
To transfer a file with container fields that store data externally to your device, you must first embed the container field data. To do this, in My Art Collection Professional, use the Save a Copy As command and choose "self-contained copy (single file)." Then transfer the copy.
Secure (encrypted) container field data is no longer encrypted after it has been embedded.





Why are my Art List line items colorized?

My Art Collection will colorize line items based on their status. Red means that the item's status is set as sold, Green means the item's status is set to On Loan, Orange means it is set to Stored and Black means the item's status is set to displayed. This is handy for being able to tell at a glance the status of each line item in your collection when are scrolling.  



To turn this feature on or off , click the Settings button.



Once in the General Setting control panel, toggle the feature On or Off. 

How do I batch load a folder of images?

To batch load images, go to File/Batch Import a Folder of Images. Select the folder of images you wish to import. A new record will be created for each image.