To manage multiple collections please do the following:
Create a new Collection:
1. Go to File/New and save a new collection file to your hard drive. Name it something unique so you know what it is.
Opening a collection file:
1. Go to File/Open and locate the collection file on your computer to open.
NOTE: the program comes with a default collection file that will once every time you open the software. Once that collection file is open you can go to File/Open and open a new file. Once a new file is open the default file can be closed. If only one file is open and you close the last file the software will also close.
Showing posts with label FAQ. Show all posts
Showing posts with label FAQ. Show all posts
Managing Passwords in My Art Collection 3.0 Professional
All data files will open without the need of a password. To turn password protection on do the following:
1. Go to File/Change Password
2. In the Old Password field type: "admin"
3. In the New Password field type your NEW password.
4. Confirm your New Password.
5. Click OK
Your file will now require a password to access the data.
NOTE: Once you reset your password we can not help you get into your file unless you have the password.
To turn Password protection off.
1. Go to File/Change Password
2. In the Old Password field type your custom password
3. In the New Password field type your "admin".
4. Confirm your New Password.
5. Click OK
Your file will now NOT require a password to access the data.
How do I upgrade from My Art Collection 2.0 to My Art Collection 3.0?
- Launch My Art Collection 2.0
- Go to File/ Save a Copy As and save a copy of the MyArt.MA2 file to your desktop.
Importing to Version 3.0
- Install My Art Collection 3.0
- Launch My Art Collection 3.0
- Go to File/Import from My Art Collection 2.0/3.0
- When prompted locate the file MyArt.MA2 on your desktop.
- You data will be converted.
- The data will be imported.
How do I move My Art Collection 3.0 to a new computer?
On the OLD computer.
Launch the My Art Collection 3.0 on your old machine.
Go to File/ Save a Copy As and save a copy of the MyArt.fmp12 file to your desktop and save it as MyArt_TodaysDate.fmp12
Move the file from your OLD computer to your NEW computer.
Once on the NEW computer:
Install My Art Collection 3.0
Download the MyArt_TodaysDate.fmp12 to the new computer.
Launch My Art Collection 3.0
Go to File/Import from My Art Collection 3.0
Locate the the MyArt_TodaysDate.fmp12 on the new computer
The data will be imported.
How do I copy My Art Collection Professional collection files to my iPhone, iPod touch, or iPad via FileMaker Go?
My Art Collection Professional now has the ability to work with your collection file on an iPhone, iPod touch, or iPad using the Free FileMaker Go 18 app. Please download the FileMaker Go 18 app on each iOS device before continuing.
Transferring Files
Important: When you transfer a file to your device, you are creating a copy of the original file. Data changes made on your device are not synchronized to the original file, and vice versa. You will need to transfer the file back to the computer and use My Art Collection Professional to import data to the original file in order to update data. To do this use the File/Import from My Art Collection 2.0/3.0 feature.
Routine backups are strongly recommended for any document stored on a computer or iOS device.
There are several ways to transfer a file:
1. Connect the device to iTunes with a USB cable and transfer files on or off (see the steps below).
2. Send a MyArt.fmp12 file via email to your device's Mail app (on the iPhone, touch and hold on the file for a few seconds and then select Open in FileMaker Go from the menu that pops up).
3. Host a MyArt.fmp12 file on a web server (including personal web sharing), connect to it with your device's Safari app, and select it to transfer it to FileMaker Go.
In addition, other iPhone and iPad apps that support launch services might support FileMaker Go.
Important: Close a file before transferring it.
To transfer files to your device using iTunes:
- Connect your device to your computer.
- In iTunes, select your iPod touch, iPhone, or iPad device, then click the Apps tab.
- Below File Sharing, select FileMaker Go from the Apps list, then click Add.
- Select the MyArt.fmp12 collection files to transfer, then click Open.
The MyArt.fmp12 files are copied to your device. NOTE: make sure that the .fmp12 is on the file name.
To transfer files from the device to your computer using iTunes:
- Connect your device to your computer.
- In iTunes, select your iPod touch, iPhone, or iPad device, then click the Apps tab.
- Below File Sharing, select FileMaker Go from the Apps list (make sure that the file is not open in FileMaker Go).
- From the list on the right, select the files you want to transfer, then click “Save to.”
- Select the destination where you want to copy the files, then click Open.
The FileMaker Pro files are copied from your device to your computer.
Notes:
Wait for any lengthy file operations to complete before closing a transferred file on your device. For example, if you tap the Home button when a progress dialog is being displayed, you will corrupt the file, making it difficult to open when you transfer it back to the desktop.
To transfer a file with container fields that store data externally to your device, you must first embed the container field data. To do this, in My Art Collection Professional, use the Save a Copy As command and choose "self-contained copy (single file)." Then transfer the copy.
Secure (encrypted) container field data is no longer encrypted after it has been embedded.
If the Artist Information changes for an artist, how do I update all of the records that share the same artist information at once?
Answer: If you have art records with the same artist and you change a field and want all records to update, then use the Sync Artist Data feature to update all the records at once. Note the Sync artist Data button will only appear if you have 2 or more records with the same artist name.
How many art records will the software hold?
Answer: This depends on if you will include images or not and how you choose to include the images. If you do not include images you should be able to hold millions of art records. If you include images at a low resolution (72dpi) then you should be able to hold 10 to 20 thousand art records. If you include images but choose to save only a reference to the image (it is an option when importing images) you will be able to hold again millions of records.
How do I import an Excel file to this software?
Answer: To Import data from an Excel file...
1. Launch My Art Collection (full or trial) and choose the File/ Import Records/File option.2. Choose the file type to import.
3. Choose your file.4. Use the field mapping feature to map your data to the available fields. Slide the fields on the right to match your data on the left. Note, if you don’t already have it, add the field title to the first line of your excel sheet. I.e. Arts Name, Medium etc. Titles of the column help you map it to our available fields.
5. Leave the default setting of "Add New Record" in the "Import Action" section as is.6. Click the Import Button.
7. An "Import Options" Dialog Box will appear. Leave all options unchecked and Click OK.
Note: If doing this on the My Art Collection Trail, your data will be delete on closing. Test the product fully while open then once finished, close the program.
1. Launch My Art Collection (full or trial) and choose the File/ Import Records/File option.2. Choose the file type to import.
3. Choose your file.4. Use the field mapping feature to map your data to the available fields. Slide the fields on the right to match your data on the left. Note, if you don’t already have it, add the field title to the first line of your excel sheet. I.e. Arts Name, Medium etc. Titles of the column help you map it to our available fields.
5. Leave the default setting of "Add New Record" in the "Import Action" section as is.6. Click the Import Button.
7. An "Import Options" Dialog Box will appear. Leave all options unchecked and Click OK.
Note: If doing this on the My Art Collection Trail, your data will be delete on closing. Test the product fully while open then once finished, close the program.
How do I do a custom sort?
Answer: To do a custom sort by any field, choose the "Records" drop down from top menu bar and select"Sort". An interface will appear that allows you to choose the fields and setting to sort by. Make your selecting and select the "Sort" button.
How do I delete a record?
Answer: To be safe it is best to make a back up your data file in case of an accident. To do so simply choose the "Save a Copy As" option under the "File" menu located at the top left of your screen. Save the file as "MyArt-Back Up" in a folder on your hard drive or other storage devise in case something happens to your working file.
To delete a record.
1. Go to the record you wish to delete by clicking on it's line in the Art List or going to it's Art Detail view.
2. Next select the "Records" drop down located at the top of your screen. Once in that menu choose the "Delete Record" option.
3. Select "Yes" when asked if you are sure you want to permanently delete this record.
To delete a record.
1. Go to the record you wish to delete by clicking on it's line in the Art List or going to it's Art Detail view.
2. Next select the "Records" drop down located at the top of your screen. Once in that menu choose the "Delete Record" option.
3. Select "Yes" when asked if you are sure you want to permanently delete this record.
How do I print a report?
Answer: Select the "Report" Button located to the upper right of the "Art List " or "Art Detail" layouts.
Once in the "Report" layout choose a report to run by selecting it's "Run Report" button. Choose the option for the report that best fits your needs.
A message will appear. " To print, choose the "Print" option from the "File' menu above...."
Choose "OK"
The report will appear.
To edit your page set up go to the "File" menu located at the top left of your screen and choose "Page Setup" from the drop down. From there choose from the options your printer allows you. If not already the default, choose 8.5X11 for the page size and set the orientation to vertical.
Then choose from the same "File" menu and select the "Print" option
.NOTE: If you are printing a list of multiple items but only one is printing, you will need to look for an option while in the "Print" dialog that allows you to choose from either "Records Being Browsed" or "Current Record". Choose "Records Being Browsed".
Once in the "Report" layout choose a report to run by selecting it's "Run Report" button. Choose the option for the report that best fits your needs.
A message will appear. " To print, choose the "Print" option from the "File' menu above...."
Choose "OK"
The report will appear.
To edit your page set up go to the "File" menu located at the top left of your screen and choose "Page Setup" from the drop down. From there choose from the options your printer allows you. If not already the default, choose 8.5X11 for the page size and set the orientation to vertical.
Then choose from the same "File" menu and select the "Print" option
.NOTE: If you are printing a list of multiple items but only one is printing, you will need to look for an option while in the "Print" dialog that allows you to choose from either "Records Being Browsed" or "Current Record". Choose "Records Being Browsed".
How do I resize my images using iPhoto?
Answer: Resizing your images is easy with iPhoto.
1. Import your images from your camera to iPhoto.
2. From your library, select which photo(s) you want to resize. If you want to resize a group of photos you can do so by selecting multiple photos at one time or selecting all in an Album.
3. From the “File” menu at the top of your screen, select “Export.” Make sure the new window is on the “File Export” tab.
4. Choose the format for exporting the file. Select “JPG” from the drop-down menu.
5. Beneath the Format drop-down menu, on the left side, are the size options. Select “Scale images no larger than:”
6. Change the pixel width to 600 or height to 400 depending on how you would like your photo to be resized.
7. Click “Export." Select the title and destination for the resized photo(s). Click “OK."
8. Once they are exported use those photos to import to My Art Collection.
1. Import your images from your camera to iPhoto.
2. From your library, select which photo(s) you want to resize. If you want to resize a group of photos you can do so by selecting multiple photos at one time or selecting all in an Album.
3. From the “File” menu at the top of your screen, select “Export.” Make sure the new window is on the “File Export” tab.
4. Choose the format for exporting the file. Select “JPG” from the drop-down menu.
5. Beneath the Format drop-down menu, on the left side, are the size options. Select “Scale images no larger than:”
6. Change the pixel width to 600 or height to 400 depending on how you would like your photo to be resized.
7. Click “Export." Select the title and destination for the resized photo(s). Click “OK."
8. Once they are exported use those photos to import to My Art Collection.
How do I batch load my images at once?
Answer: Creating multiple records automatically is easy to do and makes the inventory process much faster. To create multiple records automatically…
1. Take one digital picture for each of your pieces of art and place them in a folder on your hard drive. (It is highly recommended that you resize the images to 400x600 before importing.) You can add other pictures such as details later on if needed.
2. Go to the "File" drop down at the top of your screen and choose the "Batch Import a Folder of Images..." option
3. A message box will appear asking you if you are sure that you want to import all images from a folder.
4. Click the "Ok" button.
5. A message box will appear asking you locate the folder of images.
6. Click the "Ok" button.
7. Locate the folder in the file browser menu.
Your images will be imported and a new record will be automatically created for each picture you took and the name of the picture will be placed in the item field.
1. Take one digital picture for each of your pieces of art and place them in a folder on your hard drive. (It is highly recommended that you resize the images to 400x600 before importing.) You can add other pictures such as details later on if needed.
2. Go to the "File" drop down at the top of your screen and choose the "Batch Import a Folder of Images..." option
4. Click the "Ok" button.
5. A message box will appear asking you locate the folder of images.
6. Click the "Ok" button.
7. Locate the folder in the file browser menu.
Your images will be imported and a new record will be automatically created for each picture you took and the name of the picture will be placed in the item field.
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